Thursday, March 20, 2008

Import a file to Outlook Email

There are several types of file can be imported to Outlook Email;
On the File menu, click Import and Export.

Do one of the following:
· Import an Internet e-mail client's account name and server settings
· To import from Microsoft Outlook Express or Eudora:
· Click Import Internet Mail Account Settings, and then click Next.
· Click the e-mail client to import, and then click Next.
· Follow the remaining instructions in the Import and Export Wizard.

Import an Internet e-mail client's mail and addresses
To import from Microsoft Outlook Express or Eudora:

· Click Import Internet Mail and Addresses, and then click Next.
· Click the program you want to import items from.

Do any of the following:
· To import existing e-mail messages, select the Import mail check box.
· To import entries from your Address Book, select the Import address book check box.
· To import filters or rules, select the Import rules check box. Rules can be imported only from Outlook Express.
· Click Next.

Do one of the following:
· If you are importing only e-mail messages or rules, click Finish.
· If you are also importing entries from your Address Book, click Next.

Choose one of the following:
· Replace duplicates with items imported Existing data will be overwritten with the information in the file being imported.
· Allow duplicates to be created Existing data will not be overwritten, and duplicates will be added to the current Outlook folder.
· Do not import duplicate items Existing data will be kept, and the duplicate information in the file will not be copied to the current Outlook folder.
· Click Finish.
· To save a copy of the import summary to your Inbox, click Save in Inbox.

Import a file from another program or file

To import from Act!, Lotus Organizer, Microsoft Access, Schedule+, or Microsoft Excel:
· On the File menu, click Import and Export.
· Click Import from another program or file, and then click Next.
· Select the type of file to import.
· Click Browse, and then select the file you want to import.
· Select the folder you want the imported data to go into. If necessary, map fields from the file you are importing to Outlook fields.
How?
· Click Map Custom Fields.
· In the From box, drag the field you want to convert onto the Microsoft Outlook field listed in the To box.
· To see additional records in the From box, click Previous or Next.
· To remove all mapping, click Clear Map.
· To reset the original mapping, click Default Map.
· To display additional fields in the To box, click the plus sign (+) next to the field. For example, to display the Business Street and Business City fields, click the + next to Business Address.
· Click OK.

Import an iCalendar or vCalendar file into Calendar

· On the File menu, click Import and Export.
· Click Import an iCalendar or vCalendar file (.vcs), then click Next.
· Locate the folder that contains the file you want to import. In the Files of type list, choose either iCalendar Format or vCalendar Format.
· Click OK.

Tip
You can also double-click the vCalendar file or drag it to the Calendar icon in the Navigation Pane. These methods work best with a single vCalendar appointment because only the first appointment in a file is imported when you double-click or drag the file.

Import a vCard file to Contacts
· On the File menu, click Import and Export.
· Click Import a Vcard file (.vcf), then click Next.
· In the Look in box, click the folder that contains the vCard file you want. Double-click folders until you can click the vCard file you want to import.
· Click Open.

Tip
You can also double-click the vCard or drag it onto the Contacts icon on the Navigation Pane.

Import information from a Personal Folders file (.pst)

· On the File menu, click Import and Export.
· Click Import from another program or file, and then click Next.
· Click Personal Folder File (.pst), and then click Next.
· In the File to import box, specify the path and file name of the .pst file you want to import.
· Choose one of the following:
· Replace duplicates with items imported Existing data will be overwritten with the information in the file being imported.
· Allow duplicates to be created Existing data will not be overwritten, and duplicates will be added to the current Outlook folder.
· Do not import duplicate items Existing data will be kept, and the duplicate information in the file will not be copied to the current Outlook folder.
· Follow the remaining instructions in the Import and Export Wizard.

2 comments:

Alex said...

I heard about not bad application-.pst convert contacts .vcf, can extract your contacts from files with *.ost and *.pst extension and convert it to *.vcf files. Other files can be extracted in *.eml and *.txt formats, another option consists in transforming *.ost file to a *.pst one.

Swasasi said...

Thanks for your info and comment.